Job Title: Office Manager
Status: Exempt
Reports to: Director of Administration
GENERAL SUMMARY
The Office Manager is responsible for managing all administrative tasks and activities for the office.
ESSENTIAL FUNCTIONS
- IT Administration: coordinate with IT department to schedule upgrades and repairs.
- Travel planning: work with travel agent to book travel for employees and monitor costs.
- Establish and maintain files for corporate contracts.
- Facilities: schedule repairs, manage facilities vendors (janitorial, plants, etc.).
- Assist with research and analysis projects.
- Assist with compiling and developing annual budget. Monitor department budgets and provide reports.
- Create correspondence and assist with creating presentations and reports.
- Schedules and organizes meetings, conferences, and activities.
- Assists with event planning.
- Provide personal assistance to executives as needed, including scheduling appointments and running errands.
- General administrative support: respond to calls and emails, filing, faxing, copying.
- Performs other duties as assigned or needed to support the Administration department.
ESSENTIAL REQUIREMENTS
- AA Degree and a minimum 5 years administrative experience.
- Ability to function as part of a professional team.
- Strong computer skills, including MS Office.
- Ability to prepare and present information in an orderly fashion.
- Knowledge of general office management practices and principals.
- Ability to communicate effectively and clearly with others.
EDUCATION AND/OR EXPERIENCE
Minimum high school diploma or equivalent required. AA degree or equivalent preferred. 3+ years administrative experience required.
